Compensation: $17.36 - $21.05

JOB SUMMARY

This position is responsible for supporting the Human Resource department in an administrative capacity. Duties may include: maintaining and purchasing of office supplies; managing budgets and accounts payable processes and procedures; scheduling meetings; providing information to employees or supervisors; preparing and reviewing reports for accuracy; interpreting related policies and procedures; assisting with events; and maintaining accurate records.

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ESSENTIAL JOB FUNCTIONS

• Manage the Chief Human Resource and Talent Officer (CHRTO) calendar by efficiently scheduling and overseeing appointments and meetings.
• Manage and respond to emails and phone calls on behalf of the HR office. Draft and edit correspondence, memos, and reports as needed.
• Organize and maintain electronic and physical filing systems for HR documents, including personnel records, policies, and procedures. Ensure confidentiality and compliance with data protection regulations.
• Prepare agendas, presentations, and materials for meetings. Take minutes and distribute meeting notes.
• Coordinate logistics for internal and external meetings, including room bookings.
• Coordinate travel arrangements for the CHRTO and HR team members, including booking flights, accommodations, and transportation. Prepare travel itineraries and expense reports.
• Maintain and update HR operational and event calendar of HR-related activities and maintaining the status updates.
• Coordinate the establishment of purchase orders for HR-related expenses, ensuring compliance with budgetary guidelines and procurement procedures.
• Process and pay invoices related to HR expenses, verifying accuracy, and ensuring timely payment to vendors and service providers.
• Provide weekly budget tracking reports to CHRTO to monitor HR expenditures, including tracking expenses, forecasting future costs, and identifying any variances or discrepancies.
• *Assist with the onboarding process for new employees, including preparing welcome packages, coordinating orientation sessions, and facilitating paperwork completion.
• Provide administrative support for HR projects and initiatives, such as employee engagement surveys, benefits enrollment, and policy updates. Assist with research, data analysis, and documentation as needed.
• Liaise with vendors and service providers on behalf of the HR office. Obtain quotes, process invoices, and track expenses related to HR services and supplies.
• Assist in planning and organizing HR-related events, such as training workshops, wellness programs, and recognition ceremonies. Coordinate logistics, invitations, and materials for these events.
• Assist with internal communication efforts, including drafting announcements, newsletters, and intranet updates. Ensure timely dissemination of important information to employees.
• Provide general administrative support to the HR office, such as answering phones, greeting visitors, and ordering office supplies.
• Assist with other tasks and projects as assigned by the CHRTO or HR leadership team.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Associate degree; two (2) years of related work experience in human resources; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• HR principles and practices;
• HR programs;
• Applicable federal, state, and local laws, rules, and regulations;
• Customer service principles;
• Budget principles;
• Recordkeeping principles; and
• Computers and related software applications.

Skills in:

• Coordinating programs, services, and events;
• Compiling;
• Analyzing and summarizing information;
• Maintaining confidentiality;
• Performing mathematical calculations;
• Providing customer service;
• Using computers and related software applications; and
• Communication, interpersonal skills as applied to interaction with assigned workers, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Ability to:

• Maintain confidentiality.

PHYSICAL DEMANDS

This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources.

TYPE OF WORK

Work performed is primarily:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT

May be required to work hours other than the regular schedule including nights and weekends.

This position requires regular and reliable attendance and the employee's physical presence at the workplace.

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description.

St. Petersburg College has the right to revise a classification or job description at any time. This description does not represent in any way a contract of employment.