Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:

*Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall happiness await you with our employee only coverage paid by the college.

*Retirement Radiance: Picture your future shining as bright as your career! Our retirement benefits are designed to turn your golden years into a sunlit oasis. With robust plans and strategic investments, we're planting the seeds for your retirement bliss.

*Generous Time-Off Universe: Recharge and rejuvenate with ample vacation time, ensuring you return to work with newfound enthusiasm.

*Career Launchpad: Propel your career forward with projects that are not just tasks but missions, shaping industries and driving change.

Shine Bright with Us: Join Our Team as an Administrative Assistant!

Are you ready to be the backbone of a dynamic educational environment? Indian River State College (IRSC) is seeking a dedicatedAdministrative Assistantto join our team. This role is pivotal in supporting our students, staff, and faculty, and driving positive change within our community.

If you are detail-oriented, adaptable, and thrive in a dynamic environment, we encourage you to apply. Join our team and contribute to the smooth operation of our department!

JOB SUMMARY:

Under general supervision performs a variety of administrative support functions requiring general knowledge of the terminology, procedures, and practices applicable to adult and continuing education; acts as first point of contact for inquiries, schedules meetings and assists in the development and coordination of events, meetings and trainings; creates and maintains physical and electronic filing systems and performs records management duties in accordance with College policy and state and federal laws.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Maintains the course schedule and payment system.

• Assists with student course registration and maintains student records.

• Updates and maintains the course catalogs and other resources.

• Assists all walk-ins whether they be visitors or employees.

• Provides proactive intervention and problem resolution with students or employees who need additional assistance.

• Coordinates manager's travel arrangement and registrations.

• Maintains the supplies inventory and orders items as needed and approved.

• Reconciles P-Card statements.

• Assists with the review of monthly, quarterly and annual reports.

• Completes special assignments and assisting with projects, including events coordination.

• Facilitates communications and manages workflow within the department (i.e. School of Continuing and Adult Education).

• Schedules appointments and maintains the supervisor's calendar.

• Completes all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate's degree from an accredited institution

• Minimum of two (2) years of proven work experience as Executive Secretary or Administrative Assistant.

• Prior experience in higher education.

• Detailed knowledge of Workday systems or similar LMS preferred.

• Proven experience with Microsoft Office and Windows applications to include demonstrated expertise in office skills such as word processing, database management, spreadsheet, PowerPoint, Windows, and mainframe applications

• Strong office management skills.

• Demonstrated ability to maintain a professional, efficient office environment, and effective interpersonal and organizational skills.

• Ability to compose routine correspondence, organize projects, maintain organized files, greet guests, answer telephones.

• Ability to maintain the highest level of confidentiality.

• Ability to work under pressure and deal with the public in a calm, professional manner.

• Ability to maintain strict accuracy and be detail oriented.

• Ability to grasp concepts and translate into workable systems.

• Ability to manage multiple priorities and tasks with frequent interruptions.

• Possess outstanding time management skills.

• The following is preferred:

• Excellent communication skills - both verbal and written.

• Strong initiative and productivity.

• Strong analytical skills

• Intermediate knowledge a spreadsheet application like Excel

• Excellent organizational, judgment, and human relations skills.

PHYSICAL DEMANDS:

This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally more than twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.