Related Southeast is seeking an energetic and professional Receptionist/Jr Administrative Assistant to support their corporate office. The individual will be responsible for overall front desk and administrative support for the corporate office.

• Will report to Office Manager (OM) and work closely with Office Services (OS) to maintain copy, kitchen, conference and reception areas.
• Maintain staff phone directory for quick call transfers
• Will take inventory and report low stock to OM
• Promptly answer incoming calls or intercom, take and delivery accurate messages via email
• Keep track of events, personnel and visitors in conference rooms to best of their ability
• Book conference rooms and visitor offices for guests and staff as needed
• Will be first point of contact for any maintenance trouble, and will communicate clearly to OM and Facilities to resolve
• Create an exceptional first impression for guests, to represent Related in a positive and professional manner
• Arrange for catering, and act as liaison between food service staff/caterers and Related to ensure perfect ordering and timing (to be shared with OS)
• Maintain and coordinate details of daily meetings and events in all conference rooms, in order to best direct guests
• Receive and direct deliveries
• Assist staff or guests with special requests i.e. car service, directions and suggestions for local accommodations
• Assist administrative assistants with document production, assembling large print jobs (task to be shared with OS)
• Assist staff with administrative tasks such as scheduling, room booking, catering, filing, scanning, copying, expense reporting
• Identify areas in need of improvement, and notify OM
• Willing and able to assist other administrative staff with administrative tasks and responsibilities
• Candidate should be flexible to work overtime, as needed

Qualifications

• Strong written and verbal communication skills
• Bilingual Spanish is a plus
• Polished, business-professional or business-formal attire
• Proven experience as Receptionist, Concierge, Administrative Assistant or similar
• 2-yrs experience in high volume role
• Hands-on experience with office equipment (copier, scanner, spiral binding, postage machine, multi-line phones video conferencing)
• Multi-tasking: Ability to answer and transfer calls while professionally greeting/welcoming/directing and announcing guests appropriately (includes noting guests' full names and staff they are here to see); includes maintaining conference rooms, cleanliness of guest reception, beverage offering, guidance throughout office
• Excellent interpersonal skills and ability to collaborate well in a team, as well as with building management and security
• Extremely organized, detail-oriented
• Able to prioritize workload, and take direction with minimal supervision
• Operates with discretion and confidentiality in VIP environment
• Takes detailed notes/reminders, is aware of delivery timelines and freight registration process for deliveries
• Comfortable using MS Outlook to book space for staff, and calendar reminders for themself
• Able to work well under pressure in a fast-paced, deadline-oriented environment.
• How-can-I-help-you? attitude towards both guests and staff
• Manual dexterity and physical mobility, including ability to move frequently from reception area to conference rooms and throughout office
• Ability to assist with technology in conference rooms, i.e.: Cisco Webex phone and video calls, HDMI port connections, screenshare and AppleTV and Guest WiFi info at the ready
• FL Notary Public preferred but not required

Computer Skills

Proficiency in Windows-based software, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher) and Adobe Acrobat required.

Schedule

Punctual time and attendance; 8:30 am-5:30 pm Monday through Friday.

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Benefits

• Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program
• Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs
• Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching
• Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities

Related values diversity in backgrounds and experiences. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.

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Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan's West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at .

Related Southeast is dedicated to building well-connected and culturally enriched communities. For over two decades, Related Southeast has worked to develop dynamic neighborhoods that are inclusive, innovative, and vibrant. With completed and ongoing developments in West Palm Beach, including The Square, 360 Rosemary, and One Flagler, Related Southeast is making long-term investments to transform and support local communities. Learn more about Related Southeast at .