Amelia Island Resort

At Omni Amelia Island Resort guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.

Omni Amelia Island's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort may be your perfect match.

To provide a consistent, high level accounting service to homeowner associations in accordance with Florida Statute 718 &720 and generally accepted accounting practices.

Essential Functions:

Accounts receivable

• Open returned community/owner statements and prepare checks received for deposit by unit and owner number after month has been opened for accounts receivable that do not go to the Lockbox.
• Key or download all accounts receivables payments.
• Back up other accounting area with accounting procedures.
• Ensure all accounts have been charged with certified postage charges and NSF charges.
• Bill owners with appropriate fines for security citations as directed by Board of Directors.

1. General Accounting

• Balance accounts receivable summary to general ledger.
• Balance general ledger accounts and reconcile checking, money market accounts and certificate of deposit accounts.
• Prepare analysis on accounts payable and accounts receivable accounts as needed.
• Communicate with bank representatives on association accounts.
• Assist other Accountant in keying invoices by vendor number after verifying approved signatures and coding and in scheduling board members to sign checks and invoices.

1. New owners/Refinances

• Set up new owners in TOPS.
• Key new owners on change of ownership form and e-mail as appropriate.
• Ensure owners' addresses are changed and correct.
• Provide attorneys and title companies with assessment certifications for properties being sold or refinanced.
• Work with attorneys and title companies on collecting past due assessments and closings.

1. Liens and Release of Liens

• Prepare and send Intent to Lien letters and assist Association attorneys with preparation of Claims of Lien and personal judgment letters.
• Send all necessary information to attorney for processing.

1. Customer Service

• Answer queries from board members, owners and employees.
• Prepare correspondence as necessary.
• Provide customer service to misplaced callers, i.e. guests, owners and employees.
• Perform other duties as assigned by Amelia Island Management Financial Director.

1. Audit/Vendors

• Assist in association audits by independent auditor/CPA.
• Assemble after year-end all A/R, A/P, and General ledger reports, owner check copies and place in banker's boxes for storage. After audits are complete, send to storage room.

Tools & Equipment/Licenses:

• Computer, fax, calculator, telephone, copiers, printers, adding machine, paper shredder, electronic gate opener.
• Be able to obtain CAM license.

1. Working Environment/Required Skills or Proficiencies:

• Proficient in Microsoft Office (Outlook, Excel, Word)

• Experience with TOPS software preferred
• Must be functionally literate.
• Extensive written, strong verbal and extensive mathematical skills. Perform arithmetic operations involving monetary units.
• Must be able apply common sense to instructions furnished.
• Must have strong organization skills.
• Must have 10 key add by touch, typing skills and computer proficiencies.
• Must be able to use common sense in carrying out instructions. Must have the ability to read instructions in the use of equipment and methods of procedures.
• Positive people skills with owners and positive employee relations skills.

1. Physical Job Requirements (for essential functions only)

• Must have full range of both arms and hands. Must be able to seize, grasp, turn and hold objects with the hands.
• Must be able to walk up and down stairs. Must be able to communicate and hear.
• Must be functionally literate. Must be able to lift 5 to 10 pounds frequently to pull and use check registers, general ledgers, and reports.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.